ZiriCore workforce management
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Platform

Nine modules. One operation. Zero spreadsheets.

ZiriCore replaces the disconnected mix of rota apps, clock-in tools, absence forms and payroll spreadsheets that most facilities service providers run today.

01 / 09

Rostering

Publish thousands of shifts a week without breaking a sweat.

Plan who works where and when across every site and contract. Build weekly rotas from templates, match operatives by skill, license and site clearance, spot conflicts before you publish, then push the finished schedule to every device with a full audit trail.

Explore module →
  • Drag-and-drop weekly planner
  • Recurring shift patterns & templates
  • Open shift marketplace with employee self-assign
  • Skill, license and site-clearance matching
  • Conflict, overtime and working-time detection
  • Publish, notify and lock — with audit trail

02 / 09

Time & Attendance

Prove every clock, every check-call, every hour.

Capture and verify every minute worked. Operatives clock in from the mobile app, a checkpoint scan or a phone call; exceptions like late starts, missed clocks and no-shows land in a live queue for supervisors to resolve before payroll runs.

Explore module →
  • Mobile clock in/out with GPS + geofence
  • Telephony check-call via toll-free numbers
  • NFC and QR checkpoint scans
  • Photo verification on clock actions
  • Missed clock & no-show real-time alerts
  • Automated exception queue for supervisors

03 / 09

Lone Worker Safety

Meet your duty of care with monitoring that actually works.

Protect operatives working alone or out of hours. Welfare timers, panic buttons and man-down detection trigger a configurable escalation chain — supervisor, control room, emergency services — with live location and a defensible audit trail for insurers and the HSE.

Explore module →
  • Welfare timers with auto-escalation
  • One-touch panic & duress activation
  • Man-down detection via device sensors
  • Configurable escalation matrix (supervisor → control room → 999)
  • Live location on activation, silent listen-in
  • Full audit trail for insurance & HSE

04 / 09

Absence & Availability

Handle holidays and last-minute cover in minutes.

Manage every hour an operative is not working. Track holiday balances, log sickness with Bradford scoring, keep availability up to date and get automatic cover suggestions the moment a shift falls through — all with the approval workflow your business already runs.

Explore module →
  • Holiday requests with balance tracking
  • Sickness logging & Bradford scoring
  • Availability calendar per operative
  • Automatic cover suggestions
  • Multi-tier approval workflow
  • TOIL and unpaid leave rules

05 / 09

Service Delivery

Turn contracts into repeatable, evidenced work.

Deliver the work you sold and prove it to the client. Define tasks, patrols, QA audits and incident workflows per site, then surface live progress, SLA status and evidence in a client-facing portal so renewals become the easy conversation.

Explore module →
  • Task lists per site and per shift
  • Digital patrols with checkpoint scans
  • QA audits with weighted scoring
  • Incident reports with photo & video
  • SLA tracking with red/amber/green board
  • Client portal with live activity feed

06 / 09

Employee Self-Service

Every operative's info, in their pocket.

Give operatives everything they need on their phone. Rosters, payslips, documents, messages and company forms live in one branded app, so the ops team stops fielding the same WhatsApp questions and the workforce stays informed 24/7.

Explore module →
  • Past, current and future rosters on demand
  • Digital payslips & P60 archive
  • Personal document store (contracts, licenses)
  • Two-way message inbox with ops team
  • Custom company forms — complete & submit online
  • Push alerts for schedule changes & open shifts

07 / 09

Pay & Billing

One source of truth from clock to cash.

Turn approved time into accurate pay and invoices. Contract-based rate cards apply allowances, uplifts and premiums automatically, export straight to your payroll provider and generate customer invoices with a bill-vs-pay view so margin never leaks.

Explore module →
  • Contract-based pay & bill rate cards
  • Approved-time to payroll export (CSV, Sage, Xero)
  • Automated customer invoice generation
  • Bill-vs-pay variance reporting
  • Allowances, uplifts and premiums
  • Multi-currency & multi-entity support

08 / 09

Compliance & HR

Never fail an audit again.

Keep every document, licence and training record audit-ready. ZiriCore captures right-to-work at onboarding, alerts you before licences and training expire, and keeps a GDPR-safe document store that maps cleanly to ISO 9001 / 14001 reporting.

Explore module →
  • Right-to-work document capture
  • Licenses (SIA, BICSc) with expiry alerts
  • Training matrix & renewal workflow
  • Full audit trail on every record
  • GDPR-safe document store
  • ISO 9001 / 14001 friendly reporting

09 / 09

Employee Records

One permanent file per operative — from first interview to final payslip.

Hold the full history of every operative in one place. Shifts, sites, contracts, documents, disciplinaries and commendations sit against a single record — with onboarding and offboarding checklists and a GDPR-compliant retention window after termination.

Explore module →
  • Complete work history: shifts, hours, sites, contracts
  • Deployment log: every site rotation, in and out dates
  • Documents: contracts, licenses, right-to-work, appraisals
  • Disciplinaries, warnings and commendations with evidence
  • Onboarding & offboarding checklists with e-signatures
  • GDPR-compliant retention window after termination

FAQ

Common questions

Answers to what teams ask most before rolling out ZiriCore across their operation.

Which industries does ZiriCore support?
ZiriCore is purpose-built for facilities service providers — guarding and security, commercial cleaning, janitorial, and building services teams running 24/7 across many sites.
Does the mobile app work offline?
Yes. Operatives can clock in, complete patrols, run checkpoints and submit forms offline; data syncs automatically once the device is back online.
How does geofenced clock-in work?
Each site has a configurable geofence radius. When an operative attempts to clock in, ZiriCore verifies GPS position, and optionally photo and NFC/QR, before accepting the punch.
Can ZiriCore replace our payroll and invoicing system?
ZiriCore is the source of truth from clock to cash. Approved time exports to payroll (CSV, Sage, Xero) and generates contract-based customer invoices with bill-vs-pay variance reporting — it feeds your existing finance tools.
How does lone-worker safety escalation work?
Welfare timers, one-touch panic and man-down detection trigger a configurable escalation matrix — supervisor, control room, then emergency services — with live location, silent listen-in and a full audit trail.
Do you provide a client portal?
Yes. Every contract gets a branded client portal with a live activity feed, SLA red/amber/green board, QA scores and incident reports.
Is ZiriCore GDPR compliant?
Yes. Documents are stored in a GDPR-safe vault with configurable retention windows, audit trails on every record, and ISO 9001 / 14001-friendly reporting.
How long does implementation take?
Most customers are live within 2–4 weeks. We import your sites, shift patterns and operative records, then run parallel payroll cycles before go-live.

Testimonials

Trusted by operations teams

See how facilities service providers are running cleaner, safer and more profitable operations with ZiriCore.

“We cut rostering time by 70% and stopped missing client SLA targets. The geofenced clock-in alone paid for the platform in the first quarter.”
SM

Sarah Mitchell

Operations Director, Sentinel Security Services

“ZiriCore replaced four separate tools. Now rosters, clock-in, lone-worker checks and invoicing all flow from one system — and our auditors love the trail.”
DO

David Okafor

Managing Director, Pristine Commercial Cleaning

“Licence expiry alerts and right-to-work capture mean we sleep better. We went from spreadsheet chaos to audit-ready in under a month.”
RB

Rachel Brennan

HR & Compliance Manager, Atlas Facilities Group

“The panic and welfare-timer escalation gives our lone workers real protection. Response times are down and our insurance premium reflects it.”
MJ

Mark Jennings

Control Room Supervisor, 24/7 Site Support

Ready to see the platform in action?

Book a demo →